Event Services Manager

Office hours include weekdays, but responsibilities may require additional hours and flexibility that will include some evenings and weekends.

Job Overview:

LeTourneau University is seeking a detail-oriented and organized individual to fill the position of Event Services Manager for LeTourneau University. This role will be responsible for overseeing event setups across campus, assisting the Director of Auxiliary Services with event management, coordinating rental contracts, agreements, and scheduling for the Athletic & Human Performance Air Dome. The ideal candidate will possess excellent organizational and communication skills, have experience in event planning or facilities management, and provide outstanding service to the university community and external clients.

Key Responsibilities:

• Manage event setups, breakdowns, and changeovers across campus, including but not limited to classroom arrangements, banquet halls, conference rooms, and outdoor spaces.
• Supervise staff and student workers in the setup and breakdown of event spaces.
• Coordinate with Conference & Events Services to ensure that venues are prepared in accordance with client specifications, ensuring safety and efficiency in all operations.

• Maintain the inventory of items and ensure all equipment is functional, properly stored, and available as needed.
• Continuously assess and improve processes related to event setups and management.
• Scheduling of all events in the Athletic & Human Performance Air Dome for internal users and external customers via EMS program.

• Draft, review, and manage rental contracts and scheduling for both internal and external clients requesting use of the Athletic & Human Performance Air Dome & Belcher Center, ensuring compliance with university policies and procedures.
• Work closely with the Director of Auxiliary Services on event coordination and daily tasks.
• Monitor contract deadlines, payment schedules, working with the Assistant Athletic Director & Belcher Center Director on compliance with agreed terms.

• Assist in budget planning for events, ensuring cost-effective solutions for equipment rental and event setup needs related to campus events.
• Work closely with the Director of Auxiliary Services and the Assistant Athletic Director to track expenses for rental equipment, labor, and other event-related costs to stay within budget. Provide regular updates to the Director of Auxiliary services and the Assistant Athletic Director regarding budgetary status.

• Conduct quality checks before, during, and after each event to ensure high standards of service are met.
• Proactively resolve issues related to event setups, rentals, or equipment problems to ensure seamless event setups.

Qualifications:

• Bachelor’s degree or equivalent experience in hospitality management, event management, business administration, athletic programming or related field.

• At least 3-5 years of experience in event management, facilities coordination, or a related field.
• Experience managing contracts, rentals, or vendor relationships is preferred.
• Experience with budget management and cost control for events is a plus.

• Strong organizational skills and the ability to manage multiple tasks and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Detail-oriented with a focus on providing exceptional service to clients and event participants.
• Ability to work independently and as part of a team in a dynamic environment.
• Proficiency in Microsoft Office Suite and event management software (e.g., EMS, or other event software, etc.).

• Ability to lift and carry up to 50 pounds.
• Must be able to stand, walk, and perform event setups for extended periods of time.
• Other university duties as assigned.

• An acceptance of and commitment to Jesus Christ as Savior and Lord.
• This position may require occasional evening and weekend work depending on event schedules.
• The role will involve working both indoors and outdoors, and may require interaction with diverse groups of students, faculty, staff, and external clients.

Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.

Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:

LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu

LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.

LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups.

LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.

The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.

See https://www.letu.edu for more information.